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PMLA POLICY

M/s GILL BROKING PRIVATE LIMITED

 “ANTI MONEY-LAUNDERING POLICY” FOR CREATION OF CLIENT AWARENESS

1. Forward

 The Forward Markets Commission (FMC) vide circular no: 07.01.2008-MKT-II dated

30.10.2009 has, in order to protect the commodity derivatives market from the menace of money laundering, felt it necessary to bring the members of commodity exchanges within the reporting ambit of Prevention of Money Laundering Act 2002 (PMLA). The members of the exchanges have, therefore, to follow and adopt:

  • The Prevention of Money Laundering Act 2002
  • Prevention of Money laundering (Maintenance of records of the nature and value of transaction, the procedure and manner of maintaining and time for furnishing information and verification and maintenance of the identity of clients of the Banking companies, Financial Institutions and Intermediaries) Rules, 2005
  • All other rules, regulations, notifications issued by the Government of India from time to time in that behalf.

FMC‟s basic objective is that Members have adequate controls and procedures in place so that they know the customers with whom they are dealing.

Also, SEBI had issued the Guidelines on Anti Money Laundering Standards vide their notification No.ISD/CIR/RR/AML/1/06 dated 18th January 2006 and vide letter No.ISD/CIR/RR/AML/2/06 dated 20th March 2006 had issued the obligations of the intermediaries registered under Section 12 of SEBI Act, 1992. As per these SEBI guidelines, all intermediaries have been advised to ensure that proper policy frameworks are put in place as per the Guidelines on Anti Money Laundering Standards notified by SEBI.

2. Preamble

Money Laundering is a serious threat to financial system of all countries and it leads to destruction of the country’s sovereignty and character. Financial sector institutions, Banks and Intermediaries remain the primary gateway to the financial system of any country. Once illegal proceeds get into a depository institution, they can be moved instantly by wire or disguised through coming with legitimate funds.  With the advent of Internet and remote banking, depository institutions face increased challenges identifying customers and their customers‟sources of funds.

Need for AML Policy:

To prevent criminal elements from using the Commodities trading system for money laundering activities.

To enable the broker to know/understand the customers and their financial dealings better, this in turn would help to manage risks prudently.

To put in place appropriate controls for detection and reporting of suspicious activities in accordance with applicable laws/laid down procedures.

To comply with applicable laws and regulatory guidelines.

To take necessary steps to ensure that the concerned staff is adequately trained in PML procedures. Reporting of STRs to FIU as per the guidelines of PML Rules, 2002.

3. Policy of Gill Broking Private Limited

Gill Broking Private Limited has resolved that it would, as an internal policy, take adequate measures to prevent money laundering and shall put in place a frame-work to report cash and suspicious transactions to FIU as per the guidelines of PMLA Rules, 2002.

4.     Definitions:

  1. “Money Laundering”: Money Laundering is the process by which criminals attempt to hide and disguise the true origin and ownership of the proceeds of their criminal activities, thereby avoiding prosecution, conviction and confiscation of the criminal funds. The term “Money Laundering” is also used when the funds are used for terrorist financing, though the origin of the funds may be legitimate.

This process is often achieved by converting the original illegally obtained proceeds from their original form, usually cash, into other forms such as deposits or securities and by transferring them from one financial institution to another using the account of apparently different persons or businesses.

The process of ML, regardless of its degree of complexity, is accomplished in three stages, namely the placement stage, layering stage and integration stage.

Placement Stage: 

The first stage is successfully disposing of the physical cash received through illegal activity. The crooks accomplish this by placing this into traditional or non-traditional financial institutions. This involves the physical movement of the cash proceeds. For most criminal transactions, cash is the most common medium of exchange and criminals who accumulate large volumes of cash are the most vulnerable to detection and seizure. As a result, money launderers will attempt, through placement, to channel the  funds into financial institutions.

Layering Stage:

After the funds enter the company, the money launderer will further separate the illicit proceeds from their illegal source through a process of layering. Layering occurs by conducting multiple, complex, financial transactions that make it difficult to link the money to an illegal activity. In this stage he concentrates on separation of proceeds from criminal activity through the use of various layers of monetary transactions. These layers are aimed at wiping audit trails, disguise the origin and maintain anonymity for people  behind the transactions.

Integration stage: 

The final link in money laundering process is sometimes called the integration stage. This occurs when  the laundered or cleaned up money is legitimately brought back into financial systems operated by end user and when it is safe and insulated from enquiry by any agency with a legitimate reason for querying the existence of money. Integration moves the funds back into the economy with the appearance of being normal business earnings. It would become extremely difficult at this point to distinguish between illicit funds and legitimate funds.

Section 3 of the Prevention of Money Laundering Act (PMLA) 2002 defines the Offence of Money Laundering as:

  1. “Whosoever directly or indirectly attempts to indulge or knowingly assists or knowingly is party or is actually involved in any process or activity connected with the proceeds of crime and projecting it as untainted property shall be guilty of the offence of money ”
  2. “Proceeds of crime” has been defined in Section 2 of the PMLA as the property derived or obtained directly or indirectly by any person, as a result of criminal activity relating to a scheduled offence or the value of such
  • “Scheduled Offences”, as per section 2 of PMLA, are specified in two parts of the schedule to PMLA. The value involved in offences specified in Part B should be Rs.30 lakhs or
  1. “Suspicious transactions”:  Rule  2(1)  (g)   of   PMLA-2002  defines   suspicious transactions as: A transaction whether or not made in cash which, to a person acting in good faith-
  • Gives rise to a reasonable ground of suspicion that it may involve the proceeds of crime; or
  • Appears to be made in circumstances of unusual or unjustified complexity; or
  • Appears to have no economic rationale or bona-fide purpose; or
  • Gives rise to a reasonable ground of suspicion that it may involve financing of activities relating to terrorism.
  1. A customer for the purpose of KYC Policy is defined as:
  • A person or entity that maintains an account and/or has a business relationship with the company;
  • One on whose behalf the account is maintained (i.e., the beneficial owner);
  • Any person or entity connected with a financial transaction which can pose significant reputational or other risks to the
  1. Financial Intelligence Unit (FIU) – INDIA

It is an independent body to report directly to the Economic Intelligence Council (EIC) headed by the Finance Minister; FIU-IND has been established as the central national agency responsible for receiving, processing, analyzing and disseminating information relating to suspect financial transactions. FIU-IND is also responsible for coordinating and stretching efforts of national and international intelligence and enforcement agencies in pursuing the global efforts against money laundering and related crimes.

5.   Implementation of this Policy:

 Mr. Charanpreet Gill, Commodity Broking will be the Principal Officer who will be responsible for Compliance of the provisions of the PMLA and AML Guidelines

Act as a central reference point and play an active role in identification & assessment of potentially suspicious transactions

Ensure that Gill Broking Pvt. Ltd. discharges its legal obligation to report suspicious transactions to the concerned authorities.

6.  CUSTOMER DUE DILIGENCE PROCESS – Commodity Broking Market 

The main aspect of this policy is the Customer Due Diligence Process which means:

Obtaining sufficient information about to the client in order to identify who is the actual beneficial owner of the securities or on whose behalf transaction is conducted.

Verify the customer’s identity using reliable, independent source document, data or information.

Conduct on-going due diligence and scrutiny of the account/client to ensure that the transaction conducted are consistent with the client’s background/financial status, its activities and risk profile.

The Customer Due Diligence Process includes specific parameters:

I.   CUSTOMER (CLIENT) ACCEPTANCE POLICY

 

Each client should be met in person

             Accept client whom  we  are  able  to meet personally. Either, the client should visit the office/branch or concerned official may visit the client at his residence / office address to get the necessary documents filed in and signed.

Preferably accept clients who live within the jurisdiction of the branch.

As far as possible, ensure that the new client  is  introduced  by an existing client. In case client is not introduced by an existing client, then the employee who visits the client/ meets the client in person shall verify and sign as introducer. The employee  meeting   the client does  in-person Verification and sign as introducer in the form by specifying the name, employee code, designation, branch and department serving.

Accepts clients on whom we are able to apply appropriate KYC procedures

All supporting  documents  and complete information as specified by Forward Markets Commission (FMC) and Commodity Exchanges should be obtained from the client and the same shall be verified against the original documents without any exceptions.

 Ensure  that  the  „Know  Your  Client‟ guidelines are followed without any exception and that the initial forms taken by the clients are filled in completely.

Do not accept clients with identity matching persons known to have criminal background

Check whether the client’s identify matches with any person having known criminal background or is not banned in any other manner, whether in terms of criminal or civil proceedings by  any enforcement/regulatory agency worldwide.

Be careful while accepting Clients of Special category

We should be careful while accepting and properly scrutinize the records / documents pertaining to  clients  belonging  to  below mentioned categories:

 Clients of special category like  HNIs,  Trust, Charities, NGOs, Politically Exposed Persons (PEP), persons of foreign origin companies  having        closed

 

 

shareholding/ownership,   companies    dealing in foreign   currency,    shell    companies,             overseas entities, clients in high risk countries, non-face to face  clients,       clients  with          dubious Background.

–  Current/Former Head  of State,  Current/ Former  senior  high   profile   politician,  Companies offering foreign exchange, etc.)

–  Clients from high-risk countries (like Libya, Pakistan, Afghanistan, etc.) Or clients belonging to countries where corruption/ fraud level is high (like Nigeria, Burma etc).

 

Do not accept client registration forms which are suspected to be fictitious

Ensure that no account is being opened in a fictitious/benami name or on an anonymous basis.

Do not compromise on submission of:

(i)   Mandatory information/ documents

(ii)   Financial Details

(i)  Client’s account should be opened only on receipt of mandatory information along with authentic supporting documents as per the regulatory guidelines. Do not open the accounts where  the client refuses to provide information/documents and we should have sufficient reason and record to reject the client’s request towards this reluctance.

 

(ii)                   Client’s  account  should be opened   only on receipt of financial details along with supporting documents, like ITR, Copy of Annual Accounts, Copy of Form 16 in case of salaried employees, Salary Slip, Net worth certificate signed by CA, Bank account statement for last 6 months, Self- declaration along with relevant supporting documents.

  

1.CUSTOMER (CLIENT) IDENTIFICATION PROCEDURE 

Objective: To have a mechanism in place to establish identity of the client along with firm proof of address to prevent opening of any account which is fictitious / benami / anonymous in nature.

Documents which can be relied upon:

 PAN Card: PAN card is mandatory and is most reliable document as only one card is issued to an individual and we can independently check its genuineness through IT website.

IDENTITY Proof: PAN Card itself can serve as proof of identity. However, in case PAN card carries an old photograph of the holder, which does not match current facial features of the client, we should take other identity proof in form of Voter’s Identity card, Passport, Ration Card or any Government/PSU/Bank issued photo identity card.

DOCUMENTS TO BE OBTAINED AS PART OF CUSTOMER IDENTIFICATION PROCEDURE FROM NEW CLIENTS:

 

1.  In case of individuals, one copy of the following documents have to be obtained

As PAN is mandatory, verify its genuineness with IT website and cross verify the PAN card copy with the original. [Please put “verified with original” stamp as proof of verification]

Other proofs for identity are Voter’s Identity card, Passport,  Ration  Card   or   any Government/PSU/Bank issued photo identity card or    any    other document   prescribed  by  the regulatory authorities.

Address proof in the form of Voter’s Identity Card,

Passport, Bank Statement, Ration card and latest Electricity/telephone bill in the name of the clientor any other document   prescribed     by    the regulatory authorities

2.  In case of corporate, one certified copy of the following documents must be obtained

Copy of the Registration/Incorporation Certificate

Copy of the Memorandum & Articles of the Association

Copy of the PAN card and the Director Index No. (DIN)

Copy of the latest audited Annual Statements of the corporate client

Latest Net-worth Certificate Latest Income Tax return filed.

Board Resolution for appointment of the Authorised    Person(s)    who    will    operate    the account.

Proof of address and  identity  of Authorized Person(s)

3.  In case of partnership firm one certified copy of the following must be obtained

Registration certificate

Partnership Deed PAN card of partners

Authorization letter for the person authorized to open and operate the account

Proof of identity and address of the authorised person.

Annual Statement/returns of the partnership firm

4. In case of a Trust, one certified copy of the following must be obtained

Registration certificate Trust Deed

PAN card

5.

Authorization  letter for the entity authorized to act on their behalf

Officially valid documents like PAN card, voters

ID, passport, etc of person(s) authorized to transact on behalf of the Trust.

GENERAL GUIDELINES

  1. Always check original documents before accepting the
  2. All Pan Cards to be verified from Income Tax/ NSDL sites before the account is opened
  3. If a potential customer refuses to provide the above details or will fully provides misleading details, then our firm will not open the trading
  4. Obtain the latest photograph of account holder/ authorized person(s)
  5. Check for latest IT return of the client/ Net worth Certificate for ascertaining the financial status of the client to know the client suitability of the product being sold to the client. Review the above details on- going basis to ensure that the transactions being conducted are consistent with our knowledge of the client, its business and risk profile, taking into account, where necessary, the client’s source of funds
  6. Scrutinize the forms submitted by the client thoroughly and cross check the details with various documents obtained like source of If required, ask for any additional details like salary slips, etc. to satisfy yourself whenever there is a doubt
  7. Keep watch on the welcome kits returned with reason – undelivered. Business Head should be alerted, client be contacted immediately on telephone and the trading, if suspected, should be If Employee of Gill Broking Group introduces the client, exact relation of the client with such employee should be documented.
  8. For scrutiny / back ground check of the Franchisee, websites such as watchoutinvestors.com should be referred. Also, Prosecution Database / List of Vanishing Companies available on www.fmc.gov.in; www.mcxindia.com; www.ncdex.com; www.nmce.com; www.icex.com; www.sebi.gov.in

DOCUMENTS TO BE OBTAINED AS PART OF CUSTOMER IDENTIFICATION PROCEDURE FOR ALL EXISTING CLIENTS:

On an on-going basis, the branches should ensure that the details given in the KYC, by the client, match with the current details of the client. If required, we can seek additional documents/information from the client to verify the financial/general status of the client.

In cases where:

There is any material negative change in the financial details of the client from what is given in the KYC

If the client is not contactable/traceable or contracts notes/ communications sent are received back undelivered

In case the client is prohibited by any regulatory authority

The client refuses to provide additional information/document asked for There is a material change in the mandate holder profile/details

Branches should immediately bring the same to the notice of the Zonal Business Head. The Zonal Business Head will, in turn, discuss the same with the Principal Officer to decide on the necessary course of action, including reporting to FIU, New Delhi.

Customer Identification modus operandi:

 Customer identification is an essential element of KYC standards. A customer would include the person  or entity that maintains an account with the Member/intermediary or those on whose behalf an account is maintained (i.e., beneficial owners). Members should undertake the following processes for proper identification of customers:

  1. Identifying the customer and verifying that customer’s identity using reliable, independent source documents;
  2. Identifying the beneficial owner, and taking reasonable measures to verify the identity of the beneficial owner such that the Member is satisfied that it knows who the beneficial owner is;
  • In case of high value of transactions, obtaining information on the purpose and intended nature of the business relationship
  1. Conducting ongoing due diligence on the business relationship and scrutiny of transactions undertaken throughout the course of that relationship to ensure that the transactions being conducted are consistent with the Member’s knowledge of the customer, their business profile and risk profile, including, where necessary, the source of

KYC and Risk Profile of the Customers:

 We should accept the clients based on the risk they are likely to pose. The aim is to identify clients who  are likely to pose a higher than average risk of money laundering or terrorist financing. For this purpose, we need to classify the clients as Low Risk, Medium Risk and High Risk clients. By classifying the clients, we will be in a better position to apply appropriate customer due diligence process. That is, for High Risk client we have to apply higher degree of due diligence. The factors of risk perception depend on client’s location, nature of business activity, turnover, nature of transaction, manner of payments, etc.

In order to achieve this objective, all clients of the branch should be classified in the following category:

Low Risk

  1. Client with clean image, not PEP
  2. Listed Companies
  3. Owned companies, regulated bodies like banks and PMLA regulated Intermediaries

Medium Risk

  1. Client where identity and sources of wealth are not supported by public documents like income returns, registered conveyance deeds
    1. Clients with sudden spurt in volumes or investment without apparent reasons
    2. Person in business/industry or trading activity where scope or history of unlawful trading/business activity dealings is

High Risk 

Clients are those who have defaulted in the past, have suspicious background,  do  not have any financial status, etc.

Following descriptions shall be compulsorily categorized as a “High Risk Client”:

  1. Non resident
  2. High net worth

c.) Trust, Charities, NGOs and organizations receiving donations.

d). Companies having close family shareholdings or beneficial ownership. e). Politically exposed persons (PEP) of foreign origin.

f). Current / Former Head of State, Current or Former Senior High profile politicians and connected persons (immediate family, Close advisors

and companies in which such individuals have interest or significant influence). g). Companies offering foreign exchange offerings.

  • Clients in high risk countries (where existence / effectiveness of money laundering controls is suspect, where there is unusual banking secrecy, Countries active in

narcotics  production,  Countries where   corruption (as   per Transparency International Corruption Perception Index) is highly prevalent, Countries against which government sanctions are applied, Countries reputed to be any of the

following – Havens / sponsors of international terrorism, offshore financial centers, tax havens, countries where fraud is highly prevalent.

  • Non face to face
  • Clients with dubious reputation as per public information available

Mandate Holder Policy 

The primary objective of this policy is to ensure that we are aware as to who is the ultimate beneficiary of the transaction and that the transactions executed, through the mandate holder, are bonafide.

is possible that some of the individual clients might appoint a mandate holder.

Normally the trading account is opened in the name of various family members and one the family member will hold the mandate.

Whenever any account is operated by a mandate holder, find out the relationship of the mandate holder with the client, followed by establishing the identity of the mandate holders by obtaining proof of identity and address.

Do  not  accept  any payment from  the  account of  mandate holder  in  favour  of  the client.  All the payments have to be received from the client’s bank account only for which the PoA holder may or may not have the mandate to operate the bank account. Similarly pay-out cheques should be issued only in the name of the client and not in the name of the mandate holder.

In case there is suspicion on the relationship between the mandate holder and the actual client or in case behavior of the mandate holder is suspicious, do take necessary advice from the Zonal Business Head.

III.   Record maintenance: Record keeping/ Retention of records/Freezing of Records:

 The principal officer should maintain such records that are sufficient to permit reconstruction of individual transactions (including the amounts and types of currencies involved, if any) so as to provide, if necessary, evidence for prosecution of criminal behavior.

Should there be any suspected drug related or other laundered money or terrorist property, the  competent investigating authorities would need to trace through the audit trail for reconstructing a financial profile of the suspect account. To enable this reconstruction, registered intermediaries should retain the following information for the accounts of their customers in order to maintain a satisfactory audit trail:

  • the beneficial owner of the account;
  • the volume of the funds flowing through the account; and
  • for selected transactions:
  • the origin of the funds;
  • the form in which the funds were offered or withdrawn, g. fund, cheques, etc.;
  • the identity of the person undertaking the transaction;
  • the destination of the funds;
  • the form of instruction and
  • Registered Intermediaries should ensure that all customer and transaction records and information are available on a timely basis to the competent investigating authorities. Where appropriate, they should consider retaining certain records, e.g. customer identification, account files, and business correspondence, for periods which may exceed that required under the SEBI Act, Rules and Regulations framed there-under PMLA 2002, other relevant legislations, Rules and Regulations or Exchange bye-laws or circulars.

More specifically, all the intermediaries shall put in place a system of maintaining proper record of transactions prescribed under Rule 3, notified under the Prevention of Money Laundering Act (PMLA), 2002 as mentioned below:

  • All fund transactions of the value of more than rupees ten lakh or its equivalent in foreign currency;
  • All series of fund transactions integrally connected to each other, which have been valued below rupees ten lakh or its equivalent in foreign currency where such series of transactions have taken place within a month and the aggregate value of such transactions exceeds rupees ten lakh;
  • All fund transactions where forged or counterfeit currency notes or bank notes have been used as genuine and where any forgery of a valuable security has taken place;
  • All suspicious transactions whether or not made in fund and by way of as mentioned in the Intermediaries are required to maintain and preserve the following information in respect of transactions referred to in Rule 3 of PMLA Rules:
  1. the nature of the transactions;
  2. the amount of the transaction and the currency in which it denominated;
  3. the date on which the transaction was conducted; and
  4. the parties to the transaction

Retention of Records 

Intermediaries should take appropriate steps to evolve an internal mechanism for  proper maintenance and preservation of such records and information in a manner that allows easy and quick retrieval of data as and when requested by the competent authorities. Further, the records mentioned in Rule 3 of PMLA

Rules have to be maintained and preserved for a period of five years from the date of cessation of the transactions between the client and intermediary.

As stated in para 5.5, intermediaries are required to formulate and implement the client identification program containing the requirements as laid down in Rule 9 and such other additional requirements that it considers appropriate. The records of the identity of clients have to be maintained and preserved for a period of ten years from the date of cessation of the transactions between the client and intermediary.

Thus the following document retention terms should be observed:

  1. All necessary records on transactions, both domestic and international, should be maintained at least for the minimum period prescribed under the relevant Act (PMLA, 2002 as well SEBI Act, 1992) and other legislations, Regulations or exchange bye-laws
  2. Records on customer identification (e.g. copies or records of official identification documents like passports, identity cards, driving licenses or similar documents), account files and business correspondence should also be kept for the same In situations where the records relate to on-going investigations or transactions which have been the subject of a suspicious transaction reporting, they should be retained until it is confirmed that the case has been closed.

IV. Procedure for freezing of funds, financial assets or economic resources or related services:

Section 51A, of the Unlawful Activities (Prevention) Act, 1967 (UAPA), relating to the purpose of  prevention of, and for coping with terrorist activities was brought into effect through UAPA Amendment Act, 2008. In this regard, the Central Government has issued an Order dated August 27, 2009 detailing the procedure for the implementation of Section 51A of the UAPA. Under the aforementioned Section, the Central Government is empowered to freeze, seize or attach funds and other financial assets or  economic resources held by, on behalf of, or at the direction of the individuals or entities listed in the Schedule to the Order, or any other person engaged in or suspected to be engaged in terrorism. The Government is also further empowered to prohibit any individual or entity from making any funds, financial assets or economic resources or related services available for the benefit of the individuals or entities listed in the Schedule to the Order or any other person engaged in or suspected to be engaged in terrorism. The obligations to be followed by intermediaries to ensure the effective and expeditious implementation of said Order has been issued vide SEBI Circular ref. no: ISD/AML/CIR-2/2009 dated October 23, 2009, which needs to be complied withscrupulously.

v. Reporting of Transactions

Reporting of Transaction to Financial Intelligence Unit-India:

In terms of the PMLA rules, Intermediaries are required to report information relating to cash and suspicious transactions to the Director, Financial Intelligence Unit- India (FIU-IND)

  1. Cash Transaction Reports: The Prevention of Money-laundering Act, 2002, and rule there under require every intermediary, to furnish to FIU-IND information relating to:

All cash transactions of the value of more than rupees ten lakhs or its equivalent in foreign currency;

All series of cash transactions integrally connected to each other which have been valued below rupees ten lakhs or its equivalent in foreign currency where such series of transactions have taken place within a month;

The cash transaction report (CTR) (wherever applicable) for each month should be submitted to FIU-IND by 15th of the succeeding month.

All are requested not to accept cash from the clients whether against obligations or as margin for purchase of commodities or otherwise. All payments shall be received from the clients strictly by account payee crossed cheques drawn in favour of Gill Broking Private Limited.

In case account payee cheques have been received from a bank account other than that captured in records the same can be accepted after ascertaining that the client is the first holder of the account. Relevant copies of the supporting documents should be sent to HO and details of such accounts should be captured in records.

Only in exceptional cases, bank draft/pay-order may be accepted from the client provided identity of remitter/purchaser written on the draft/pay-order matches with that of client else obtain a certificate from the issuing bank to verify the same.

All cash transactions are required to be reported on monthly basis to the Principal Officer by each branch/Sub-broker by 7th of the following month

II. Suspicious Transaction Reports: 

All are requested to analyze and furnish details of suspicious transactions, whether or not made in cash.  It should be ensured that there is no undue delay in analysis and arriving at a conclusion.

The intermediary shall furnish to FIU-IND information of all suspicious transactions whether or not made  in cash.

The Principal Officer should record his reasons for treating any transaction or a series of transactions as suspicious. It should be ensured that there is no undue delay in arriving at such a conclusion. The Principal Officer will be responsible for timely submission of CTR and STR to FIU-IND. Utmost confidentiality should be maintained in filing of CTR and STR to FIU-IND. The reports may be transmitted by speed/registered post/fax at the notified address.

What is a Suspicious Transaction: Suspicious transaction means a transaction whether or not made in cash, which to a person acting in good faith –

Gives rise to a reasonable ground of suspicion that it may involve the proceeds of crime; or Appears to be made in circumstance of unusual or unjustified complexity; or

Appears to have no economic rationale or bona fide purpose

Gives rise to a reasonable ground of suspicion that it may involve financing of the activities relating to terrorism.

Reasons for Suspicion: 

 Identity of client

  • False identification documents
  • Identification documents which could not be verified within reasonable time
  • Non-face to face client
  • Clients in high-risk jurisdiction
  • Doubt over the real beneficiary of the account
  • Accounts opened with names very close to other established business entities
  • Receipt back of well -come kit undelivered at the address given by the client
  • Suspicious Background
    • Suspicious background or links with criminals
  • Multiple Accounts
    • Large number of accounts having common parameters such as common partners / directors / promoters / address/ email address / telephone numbers introducer or authorized
    • Unexplained transfers between such

 Activity in Accounts

  • Unusual activity compared to past
  • Use of different accounts by
  • Sudden activity in dormant
  • Activity inconsistent with what would be expected from declared business
  • Account used for circular trading  Nature of Transactions
  • Unusual or unjustified complexity
  • No economic rationale or bonafied purpose
  • Source of funds are doubtful
  • Appears to be case of insider trading
  • Purchases made on own account transferred to a third party through an off market transactions through DP account
  • Transactions reflect likely market manipulations
  • Suspicious off market transactions Value of Transactions
  • Value just under the reporting threshold amount in an apparent attempt to avoid reporting
  • Large sums being transferred from overseas for making payments
  • Inconsistent with the client’s apparent financial standing
  • Inconsistency in the payment pattern by client

What to Report

The nature of the transactions

The amount of the transaction and the currency in which it was denominated  The date on which the transaction was conducted: and

 The parties to the transaction.  The reason of suspicion.

When to Report 

In terms of the PMLA rules, brokers and sub-brokers are required to report information relating to cash and suspicious transactions to the Director, Financial Intelligence Unit-India (FIU-IND) 6th Floor, Hotel Samarat, Chanakyapuri, New Delhi-110021 as per the schedule given below:

Report

Description

Due Date

CTR

All cash transactions of the value of more than Rs.10 Lakhs or its equivalent in foreign currency

15th    day   of   the succeeding month

 

All series of cash transactions integrally connected to  each other which have been valued below Rs.10 Lakhs or its equivalent in foreign currency

where such series of transactions have taken place within a month

 

 

 

CCR

All cash transactions where forged or counterfeit currency notes or bank notes have been used as genuine or where any forgery of a valuable security or a

document has taken place facilitating the transactions*

Not later than seven working days from the  date  of occurrence of such transaction*

STR

All  suspicious      transactions whether or not made in cash

Not later than seven working days on being satisfied that the transaction is suspicious.

In view of the same, Zonal Business Heads are required to collect information from the Branches/Departments/Sub-brokers under their control/ jurisdiction and submit report on Cash transactions on monthly basis, to Mr.Charanpreet Gill by the 10th day of the following month and suspicious transactions to the Principle Officer within three working days of establishment of such transaction to enable the Principal Officer to report the same to the Director, Financial Intelligence Unit- India (FIU-IND) within the stipulated time

Other Important Points

Reasons for treating any transaction or a series of transactions as suspicious should be recorded. It should be ensured that there is no undue delay in arriving at such a conclusion.

Utmost confidentiality should be maintained in submitting the information.

The reports may be transmitted by email/speed/registered post/fax at the Head Office addressed to the Principal Officer.

No restriction may be put on operations in the accounts where a Suspicious Transaction Report has been made.

should be ensured that there is no tipping off to the client at any level. PMLA Policy with respect to Employee Hiring/Training/Investor Education

1. Hiring of Employees

The registered intermediaries shall have adequate screening procedures in place to ensure high standards when hiring employees. They shall identify the key positions within their own organization structures having regard to the risk of money laundering and terrorist financing and the size of their business and ensure the employees taking up such key positions are suitable and competent to perform their duties.

2.  Ongoing training to Employees

Principal Officer would be responsible to impart necessary training to employees. Employees will be sensitized of the requirements under PMLA and the procedures laid down by the member. It will be ensured that all the operating and management staff fully understands their responsibilities under PMLA for strict adherence to customer due diligence requirements from establishment of new accounts to transaction monitoring and reporting suspicious transactions to the FIU. Annually, training programmes would be imparted wherever required for new staff, front-line staff, sub-brokers, supervisory staff, controllers and product planning personnel, etc. Training may include written materials like pamphlets, audio/video Cds, in-person lectures and professional seminars. Employees of the compliance department should be asked to attend MCX Compliance training program.

3.  Audit/Testing of Anti Money Laundering Program

The Anti Money Laundering program will be subjected to periodic audit specifically with regard to testing its adequacy to meet the compliance requirements. An internal auditor or  any qualified professional will  do the audit/testing. The report of such an audit/testing should be placed before the senior management for making suitable modifications/improvements in the AML program.

4.   Employee conduct and Accounts

Employees conduct and accounts would be subjected to scrutiny under the principal officer. Supervisors and managers performance will be annually reviewed. In turn, principal officer’s accounts  and performance will be reviewed by Board of directors.

5.   Confidential reporting of AML non-compliance

Any violation of firm’s AML program should be reported to the principal officer, unless the violation implicates Principal Officer himself, in that case, the report should be forwarded to chairman of the board. Reports should be confidential and employee will face no retaliation for doing so.

6.   Investor Education

Implementation of AML/CFT measures requires intermediaries to demand certain information from investors which may be of personal nature or has hitherto never been called for. Such information can include documents evidencing source of funds/income tax returns/bank records etc. This can sometim es lead to raising of questions by the client with regard to the motive and purpose of collecting such information.

There is, therefore, a need for intermediaries to sensitize their clients about these requirements as the ones emanating from AML and CFT framework. Intermediaries shall prepare specific literature/ pamphlets etc. so as to educate the client of the objectives of the AML/CFT programme.

7.   Designated Principal Officer

In case any further information /clarification is required in this regard, the, Principal Officer‟ may be contacted.

Mr. Charanpreet Gill

Address: M/s GillBroking Pvt. Ltd.

B-98-99, Third Floor Lajpat Nagar, Part-1, New Delhi-110024

Office No: 011-40345555

Mobile: 9953010620

Email Id: compliance@gillbroking.com

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